| UW.0001 | Administrative Records | This series documents the administration of non-academic processes…select link for full series | AC+7 | C=Filing of final report, end of year, after final decision |
| UW.0002 | Institutional Directives/Executive Orders | Documents that officially initiate, rescind, or amend...select link for full series. | US+1 | C=Until Superseded |
| UW.0003 | Meeting Minutes and Notes - Executive/Leadership | Minutes or notes and supporting documentation taken at leadership...select link for full series. | AV | C=When the administrative value of the meeting records has passed, transfer to the Archives. |
| UW.0004 | Meeting Minutes and Notes - Other | Meeting minutes or notes and supporting documents taken at routine meetings...select link for full series. | AC+4 | C=Meeting Date |
| UW.0005 | University Committee Records | UW.0005 – University Committee RecordsThis series documents the activities of standing and ad hoc committees...select link for full series. | AV | C=When the administrative value of the meeting records has passed, transfer to the Archives for review. |
| UW.0006 | University Rules, Policies and Procedures | All versions and revisions of published manuals...select link for full series. | AV | C=When superseded, rescinded, or no longer in effect. Transfer to Archives for review when administrative value has passed. |
| UW.0007 | Working Files of University Rules, Policies and Procedures | Records created, collected, or maintained during the development...select link for full series. | AC+4 | C=Final approval, publication, denial, withdrawal, or cancellation of the rule, policy, or procedure |
| UW.0008 | Employee Folder – Departmental | This series documents records for employees held in the department...select link for full series. | AC+7 | C=Employee Separation |
| UW.0009 | Student Records – Graduate and Undergraduate - Departmental | This series documents non-permanent (not included in the official student transcript)...select link for full series. | AC+7 | C=Graduation or last date of attendance |
| UW.0010 | Administrative Records – Academic Program Records | This series documents the administration of the academic programs…select link for full series. | AC+5 | C=After filing or close of final report |
| UW.0011 | Advisory Councils, Boards, and Support Organization Records | Records documenting the activities of councils, boards, and...select link for full series. | AC+3 | C=Filing of final report or meeting notes |
| UW.0012 | Subject Files – Media and Communications | This series provides background information on institutional buildings, events…select link for full series. | AV | C=After the departmental purpose of the media expires. |
| UW.0013 | Institutional Organization Charts | Charts or diagrams that show the structure of the institution and the relationships...select link for full series. | US+1 | C=Superseded by revised chart |
| UW.0014 | Speeches, Papers, Presentations | This series documents speeches and statements written and delivered...select link for full series. | AV | C=After the purpose of the speech, paper or presentation has passed. |
| UW.0015 | Promotional and Informational Materials | Final published or distributed materials created to promote, publicize, document...select link for full series. | AC | C=Distribution, publication, or conclusion of promotional use |
| UW.0016 | Visiting Scholars, Researchers, and Postdoctoral Fellows | Includes application and employment records held in the department for scholars...select link for full series. | AC+7 | C=After separation |
| UW.0017 | Faculty Recruiting and Selection Records | This series documents efforts to recruit and hire faculty. Records...select link for full series. | AC+3 | C=Completion of search |
| UW.0018 | Biographical Information – Faculty and Staff | This series documents faculty and staff biographical information that may be used...select link for full series. | AV | C=As long as the record has administrative value |
| UW.0019 | Faculty Files | This series documents employment and appointment records for hired faculty and emeriti...select link for full series. | AC+7 | C=After separation |
| UW.0020 | Records of University Faculty and Staff Organizations | This series documents the history, development, policies, and activities of university faculty and staff organizations….select link for full series. | AV | C=After filing or close of final report or departmental purpose for the record has passed |
| UW.0021 | Work Schedules/Assignments | Work, duty, shift, crew, overtime, or case schedules, rosters, or assignments that are not retained in electronic HR file...select link for full series. | US+1 | C=Until Superseded |
| UW.0022 | Calendars, Appointment Books and other daily planning records | Calendars, appointment books, scheduling, or itinerary records, maintained by staff...select link for full series.. | CE+1 | C=End of Year (Calendar End) |
| UW.0023 | Public Relations Records | Records documenting the planning, development, coordination, review, and distribution of information intended...select link for full series. | AC+2 | C=Publication or release of final communication |
| UW.0024 | Plans and Planning Records | Plans and records relating to the process of planning new or redefined programs, services, or projects of the university...select link for full series. | AC+7 | C=After filing or close of final report |
| UW.0025 | Academic Statistical Reports | Semesterly, annual, biennial, and non-fiscal year statistical reports…select link for full series. | AV | C=After administrative value has passed |
| UW.0026 | Internal University Agreements | This series documents Service Level Agreements (SLA), Operational Level Agreements (OLA), Memoranda of Understanding (MOU)...select link for full series. | US+3 | C=Until superseded, fulfillment, or termination of the agreement |
| UW.0027 | Course Materials | Records created, collected, or used by instructors and academic departments to develop, deliver, assess, and document instruction...select link for full series. | AC+6 | C=Conclusion of term in which course was taught |
| UW.0028 | Curriculum Development Records | Records documenting the development, review, revision, approval, implementation, suspension...select link for full series. | AC+10 | C=Final approval, implementation, or denial of the course or program |
| UW.0029 | Student Complaint and Grievance Records | Records documenting student complaints, grievances, appeals, and disputes related to courses...select link for full series. | AC+5 | C=Graduation or Separation |
| UW.0030 | Career Planning and Placement Records | Administrative and programmatic records documenting the development, delivery...select link for full series. | AC+4 | C=Date of last contact, or close-out report |
| UW.0031 | Event Records | Records documenting the planning, organization, administration, sponsorship, promotion, and execution of university events...select link for full series. | AC+7 | C=Conclusion of the event or filing of final event report |
| UW.0032 | Institutional Accreditation Records | Records documenting the university's participation in institution-wide accreditation processes conducted by regional, national...select link for full series. | AC+10 | C=Completion of accreditation cycle, final accreditation decision, or conclusion of all corrective actions |
| UW.0033 | Programmatic Accreditation Records | Records documenting accreditation reviews and compliance activities for individual academic programs, schools, departments, colleges...select link for full series. | AC+10 | C=Completion of accreditation cycle, final accreditation decision, or conclusion of all corrective actions |
| UW.0034 | Disaster Recovery and Business Continuity Records | This series documents University disaster recovery and business continuity planning...select link for full series. | US+5 | C= Superseded or Obsolete |
| UW.0035 | Transitory Records | Transitory information consists of records created or received in the course of university business that are temporary...select link for full series. | AV | C=When usefulness has passed |
