Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)
Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)
Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)
| Employment Records | |
|---|---|
| Records relating to taking of leave under Family Medical Leave Act | 3 years |
| EEOC reports | 5 years |
| EEO-1 | 7 years |
| Personnel files | 7 years from termination |
| Polygraph test records | 3 years |
| Training records | 4 years |
| In-Service records | 4 years |
| Educational programs | 4 years |
| Records of workers employed under special certificates | 3 years |
| Wage-hour administrator certificates and notices | 5 years |
| Immigration records | 3 years after hire or 1 year after termination, whichever is later |
| Attendance records | 3 years |
| Other employment records | 3 years |
| Occupational Safety and Health Records | |
|---|---|
| Medical tests and screening required by law | 30 years after employee termination |
| Records of personal or environmental monitoring of exposure to hazardous substances | 30 years after employee termination |
| Employee records of significant adverse effect to health or environmental hazards | 30 years after employee termination |
| Employee records of allegations concerning exposure to environmental hazards against employer | 30 years after employee termination |
| Other employee health records | 7 years after employee termination |
| Benefits; Pension Plans | |
|---|---|
| Description of benefit plans, seniority or merit pay systems | 1 year after term of plan |
| Pension plan descriptions and ERISA benefits | 6 years |
| Union Organizing Records | |
|---|---|
| Collective bargaining agreements | 7 years from conclusion of contract |
| Reports of activities including payment, loans, promises to or agreements with union orgainizing activities | 7 years from conclusion of contract |
| Records of activities related to union organization | 7 years from conclusion of contract |