Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)
Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)
Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)
| Academic/Student Records | |
|---|---|
| Admissions records | 10 years |
| Grade records | permanent |
| Other academic records | 5 years |
| Career planning and placement | 4 years |
| Class schedules | transfer to UARC after 2 years; permanent |
| College catalog | transfer to UARC after 2 years; permanent |
| Degree audit records | 5 years after date of last attendance |
| Disciplinary action records | 5 years after graduation or date of last incident |
| Enrollment statistics | transfer to UARC after 2 years; permanent |
| Financial aids records | 5 years after annual audit has been accepted |
| Foreign student forms (I-20) | 5 years after graduation or date of last attendance |
| Student academic files (departmental) | 5 years |
| Transcript requests | 1 year |
| Tuition fees and schedules | transfer to UARC after 2 years; permanent |