University Records Center

Academic/Student Records

Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)

Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)

Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)

Academic/Student Records
Admissions records 10 years
Grade records permanent
Other academic records 5 years
Career planning and placement 4 years
Class schedules transfer to UARC after 2 years; permanent
College catalog transfer to UARC after 2 years; permanent
Degree audit records 5 years after date of last attendance
Disciplinary action records 5 years after graduation or date of last incident
Enrollment statistics transfer to UARC after 2 years; permanent
Financial aids records 5 years after annual audit has been accepted
Foreign student forms (I-20) 5 years after graduation or date of last attendance
Student academic files (departmental) 5 years
Transcript requests 1 year
Tuition fees and schedules transfer to UARC after 2 years; permanent