Retention Schedules: Physical and Plant Equipment Records

Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)

Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)

Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)

Building plans and specifications

life of buiilding; transfer to UARC after building destruction

Operational manuals	life of building
Records related to measurement of noise in work environment	4 years
Records of fire, internal disaster and evacuation plan drills	4 years
Records of fire department inspection	4 years
Written report and evaluation of all external disaster plans	4 years

Records of inventory, use and control of radioactive materials	30 years
Records of disposal or abatement of toxic and hazardous waste	30 years
Transportation of infectious and chemotheraputic waste	30 years
Records of hazardous waste generating	30 years
Records of employee exposure to hazardous substances	30 years
Records of asbestos exposure	30 years

Records of required testing of fire protection equipment	4 years
Records of periodic inspections of extinguishing systems	until the container is reinspected or its life
Material hoists, personnel hoists and elevator standards and certification records	4 years
Records of inspection, performance, exercising period and repairs of emergency power equipment	4 years
Evidence of required hydrostatic testing or portable fire extinguishers	until hydrostatically retested at stated intervals or until taken out of service
Mechanical and electrical equipment checks	4 years

Physical Plant and Equipment Records