University Records Center

Frequently Asked Questions

Alumni

How can I verify that I attended the University of Pennsylvania?
Verification (or Academic Certification) is obtained through the Registrar’s Office.
How do I get a copy of my yearbook?
The University Archives does not have extra copies of yearbooks to sell. Select back issues of the yearbook can be purchased from pennyearbook.org.
How can I get a replacement diploma?
A replacement copy of a diploma can be obtained through the Office of the Secretary.
How can I get a copy of my transcript?
Transcripts are obtained through the Registrar’s Office.

Patient Records

I was admitted to a Penn Hospital. How do I get my medical records?
The University Archives does not hold patient records for any hospital. If you are seeking patient records from: The Hospital of the University of Pennsylvania, Presbyterian Hospital, or Pennsylvania Hospital you need to contact the individual hospital’s records department. Please note that by Pennsylvania state law hospitals are only required to retain medical records for a minimum of 7 years (18 years for minors).

Hospital of the University of Pennsylvania:
Medical Records Department, 1st Floor Founders
3400 Spruce Street
Philadelphia, PA 19104
215-633-8950

Penn Presbyterian Medical Center:
Medical Records Department
Myrin Basement, 39th and Market Streets
Philadelphia, PA 19104
215-662-8959

Pennsylvania Hospital:
Medical Records Department
2 Cathcart Bldg.
800 Spruce Street
Philadelphia, PA 19107
215-829-3931

I was treated at Graduate Hospital. How do I get my records?
After 1977 Graduate Hospital operated as an independent medical facility. The Hospital became part of Allegheny Health Systems in 1996 and was later purchased by Tenet Healthcare in 1998. Anyone seeking medical records from Graduate Hospital between 1977 and 2007 should contact Tenet Healthcare corporate offices. Please be advised that under law medical records only need to be retained for seven years.
I was treated at Philadelphia General Hospital. How do I get my records?
The University Archives holdings for Philadelphia General Hospital do not include any patient, health treatment, or residency records. Contact the Philadelphia City Archives for information on their extensive holdings of Philadelphia General Hospital Records.
How do I get a birth certificate?
The University Archives does not hold the records to provide birth certificates. For birth records after June 30, 1915, one must submit an application to the Pennsylvania Division of Vital Records.

For birth records between 1860 and 1915 one must contact the Philadelphia City Archives.