University Records Center

University Administration Records

Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)

Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)

Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)

Trustee Boards and Other Governance, Committees and Meetings
Records of other committees and meetings 5 years
Contracts/Legal
Design and Construction contracts life of building
Other contracts, except research administration contracts 7 years after termination
Insurance policies permanent
Equipment warranties life of equipment
Patent, trademark and other intellectual property records permanent
Litigation, claims, risk management, incident reports 7 years
Authorizations for release of records, subpoenas, court orders 7 years
Real property records permanent
Pharmaceutical Assistance contracts 7 years
Regulatory Records
Accreditation records permanent
Licensure records permanent
Faculty Records
Faculty meeting minutes transfer to UARC after 4 years; permanent
Faculty promotion and tenure records, and tenure review records permanent
Conflict of interest disclosures permanent
Search Records
Presidential search records transfer to UARC after 2 years; permanent
Academic search records 2 years from date search is completed
Publicity Records
Publicity Records transfer to UARC after 2 years; permanent
Public Safety Records
Public Safety Records 5 years
Miscellaneous
Annual reports transfer to UARC when circulated; permanent
Commencement lists transfer to UARC after 2 years; permanent
Policies and procedures 10 years after withdrawal/revision