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University Records Center

Health System Treatment Records

Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)

Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)

Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)

Health System Treatment Records
In-patient and out-patient medical records/charts 21 years from date of last treatment; for minors, 21 years from age 18
Infant footprints permanent
Documentation regarding required request/organ donation 7 years
Transfer and discharge planning records (except those that are part of the inpatient or outpatient medical record/chart) 7 years
Utilization review (UR) records 4 years
Federal Safe Medical Device Act reporting and compliance records permanent
KEPRO (Peer Review Organization) QA reviews and correspondence 4 years
Records of reports of suspected cases of child abuse 3 years after minor reaches age of majority
Tests concerning ability to drive 4 years
Notification of injuries arising from use of firearms 4 years
Reports of contagious or communicable disease permanent
Abortion statistics permanent
Cancer registry reports permanent
Fetal birth and death reports permanent
In vitro fertilization reports permanent
Maternal death reports permanent
Records required to be kept by the Health Insurance Portability and Accountability Act 8 years

Revised 2 November 2001