University Records Center
Research Administration Records
***How to Read the New Retention Schedule Format
Research Administration Records Retention Schedule
| Unique ID | Record Series Title | Record Series Description | Retention Period (Code+Years) | Retention Definition |
| VPR.0001 | Research Review Boards, Committees, and Councils | Minutes, agendas and other records related to the Institutional Animal Care and Use Committee (IACUC), and Institutional Biosafety Committee…Select link for full series. | AC+6 | C=After completion of research or *contractually agreed upon retention |
| VPR.0002 | Medical Device Research | Implantable and Non-Implantable devices…Select link for full series. | AC+3 | C=After completion of research or *contractually agreed upon retention |
| VPR.0003 | Intellectual Property Records | This series documents activity relating to the protection and licensing of UPENN’s intellectual property, including copyright and patent records…Select link for full series. | LA+10 | C=End of life of asset, including but not limited to life of patent, copyright, or agreement |
| VPR.0004 | Research Misconduct Records | This series documents accusations of misconduct relating to research activities…Select link for full series. | AC+7 (Federal),
AC+3 (Non-fed funded) | C=After inquiry concludes, or after filing of final report |
| VPR.0005 | Animal Research Data | This series documents care and use of animals for research purposes. This series may include, but is…Select link for full series. | AC+3 | C=End of activity |
| VPR.0006 | Human Research/IRB Records | This series documents review activities of research protocols by the Institutional Review Board (IRB). This series may include, but is not limited to…Select link for full series. | AC+3* OR AC+6* for HIPAA regulated research | C=Submission of final report or *contractually agreed upon retention |
| VPR.0007 | Clinical Trial Research and Investigational Drugs records | This series documents interventional and observational clinical research conducted at Penn. This series may include, but is not limited to…Select link for full series. | AC+3* OR AC+6* for HIPAA regulated research | C=Submission of final report/Disposition of Drug or filing of marketing application or *contractually agreed upon retention |
| VPR.0008 | Grants and Sponsored
Research Files | Files related to the administration of proposals/contracts generated for each new or continuing award (contracts and/or grants) from…Select link for full series. | AC+3* | C=Submission of final report or *contractually agreed upon retention |
***New Research Administration Records Retention Schedule – PDF (September 14, 2026)
Page last revised September 16, 2026
