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University Records Center

Rate Schedule for Fiscal Year 2025-2026

Effective: 7/1/2025 through 6/30/2026

Service Current (FY25) Fee FY26 Published Fee Actual Cost Change for FY26
I. SUPPLIES
Supplies (per 1.2 cubic foot archival storage box) $3.29 per box $3.29 per box No Change
II. STORAGE FEE
Storage (per cubic foot per year) $5.75 per box per year  $5.75 per ft3 per year $6.90 per box per year
III. SERVICE FEES
A. Courier delivery of files $5.61 per file $5.61 per file No Change
B. Courier delivery of boxes $5.61 per box $5.61 per ft³ $6.73 per box
C. Unscheduled or emergency pickup or delivery of files/boxes $23.73 per unit $23.73 per unit No Change
D. Prepare requested files for pickup by department (special request only) $4.63 per file/box $4.63 per file/box No Change
E. Return of files by department courier (special request only) $4.63 per file/box $4.63 per file/box No Change
F. Courier pickup of files $5.61 per file $5.61 per file No Change
G. Courier pickup of boxes $5.61 per box $5.61 per ft³ $6.73 per box
H. Retrieve, fax/scan, and refile $6.89 per file $6.89 per file No Change
I. Searched but not found $5.61 per file $5.61 per file No Change
J. Pickup and process a new box $8.76 per box $8.76 per ft³ $10.51 per box
IV. DISPOSITION & PERMANENT REMOVAL
A. Permanent removal (not returning to URC)  $5.61 per box $5.61 per ft³ $6.73 per box
B. Destruction $7.42 per box $1.00 per ft³ $1.20 per box
Other Media
C. Confidential destruction of tapes, compact disks, and microfilm/fiche $0.56 per pound $0.56 per pound No Change
D. Confidential destruction of hard drives & cell phones $6.48 per unit $6.48 per unit No Change
E. Confidential destruction of VHS tapes and reels $0.56 per unit $0.56 per unit No Change
F. Certified destruction of monitors, TVs, and towers (without hard drive) $0.79 per pound $0.79 per pound No Change
Secured Destruction Bins
G. Exchange of 32-gallon bin (processing included) $10.76 per bin $10.76 per bin No Change
H. Exchange of 65-gallon bin (processing included) $14.00 per bin $14.00 per bin No Change
I. Exchange of 96-gallon bin (processing included) $17.09 per bin $17.09 per bin No Change
V. SPECIAL SERVICES
A. Packing boxes for storage $29.57 per hour $29.57 per hour No Change
B. Preparing inventories/box lists $29.57 per hour $29.57 per hour No Change
C. Data entry of departmental records $29.57 per hour $29.57 per hour No Change
D. Photocopies $0.47 per copy $0.47 per copy No Change
E. FAX transmissions $1.58 per page $1.58 per page No Change

View other years’ rate schedules

Additional Services, particularly E-Records and Digital Imaging Services may be arranged through the Record Center’s customer service line at (215) 898-9432.