How to Read the New Retention Schedule Format
| Unique ID | UW.0009 |
|---|---|
| Record Series Title | Student Records – Graduate and Undergraduate - Departmental |
| Record Series Description | This series documents non-permanent (not included in the official student transcript) student records retained in a department on a student's activity from point of enrollment to graduation or date of last attendance. Departmental information may include: biographical information; application materials and admissions records; scholarship, tuition assistance, and financial aid information; advising records; activity reports; independent study course authorizations; copies of class schedules, placement tests, partial transcripts, and grade sheets; degree audit requirement forms; records of awards and recognition; records of assistantships; qualifying examinations and thesis/dissertation acceptance documentation; documentation authorizing updates to student information; final reports for disciplinary and conduct violations investigations; evidence of graduation or last date of attendance; and related information and correspondence. Official student transcripts are maintained by Department and University Registrars. |
| Retention Period (Code+Years) | AC+7 |
| Retention Definition | C=Graduation or last date of attendance |
| Work Unit | University Wide |
| Location(s) | Various |
| Data Risk Classification | High |
| Disposition Method | D |
| Format | Electronic, Paper |
| Authority/Notes | Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g 34 CFR Part 99 |